Class Calendars are crafted to oversee events where numerous invitees can participate in a single booking. Perfect for webinars, workshops, training sessions, and sports events, these calendars offer versatility. Within a Class Calendar, there’s usually only one appointment owner, typically the trainer or host. The maximum limit of attendees per slot can be configured, reaching up to 9,999 attendees, while location constraints for meetings still apply.
In a class booking scenario, a single calendar facilitates hosting multiple invitees simultaneously, making it a one-to-many arrangement. This feature proves invaluable when organizing events where numerous invitees need to participate in a single session. Examples of such events include, but are not restricted to:
Using Class Calendars offers several benefits for managing events with multiple attendees, such as:
1. Within your Sub-Account, head to Settings
2. Click on Calendars
3. Click on Create Calendar
4. Click on Select under Class Booking
5. At least One Team Member needs to be added before the calendar can be saved
In the case of a class or a training session, the appointment owner would be the trainer. You can add the appointment owner by clicking Add User and selecting the User from the dropdown list. , UserUser
Please Note:
You can select only one Appointment Owner for a Class Booking calendar.
6. Enter a Name for your Calendar
7. Enter a Description for your Calendar
8. Enter a Calendar URL Slug
Please Note:
This must be a unique slug which is not being used for another Calendar.
9. You are limited to using the Neo Widget type for Class Calendars
10. Click on Save & Continue
11. Proceed to the Availability tab.
For your class booking, you can choose the number of attendees you’d like to have at each event.
For example, if you set the maximum number of seats per slot to 10, then up to 10 invitees can book a single time slot. Ten attendees can book a class or training session at 1:00 PM.
You can choose up to a maximum of 9,999 attendees in a single slot; however, if you use a conferencing tool, the tool may have a different maximum attendees limit. For example, Zoom offers a maximum of 500 attendees for certain licenses. specific
To cancel a class booking, open the appointment and click “Cancel All.” To reschedule the meeting, click “Reschedule All,” which would reschedule the appointment for all the attendees.
To cancel or reschedule the appointment for a particular attendee, click on the options next to the attendee from the list to see the Cancel and Reschedule option, which would cancel or reschedule the appointment for that specific attendee.
Please Note:
If you’ve integrated third-party calendars such as Google Calendar or Outlook with the CRM’s calendar, each class booking appointment will be displayed individually in your Google or Outlook calendar.
Example: In the event of creating a class booking with a capacity of 5 attendees, on Google or Outlook calendar, they will manifest as 5 distinct events simultaneously.
As of now, the meeting location for Class Booking is limited to Custom. However, this restriction is slated for removal in the near future.
Answer: To cancel or reschedule the class booking, you can go to calendars, click on the class booking you want to modify, and you would be able to see the option to edit/change the appointment.,
Answer: Yes, for class appointments, you can click the options menu next to the contact, where you can see the option to cancel or reschedule the appointment for specific contacts.,
Answer: Yes, you can do that; click on the “book appointment” button and select the contact you want to book the appointment with. Then select the calendar (choose the class booking calendar here), select the slot, and then proceed to book the appointment. to select
Answer: To allow attendees to cancel/reschedule the class booking appointment, enable the option for “Allow Cancellation” and “Allow Reschedule” in the Confirmation Tab in Calendar Settings.
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